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Services · Conference Logistics

Conference Logistics —
From 10 to 500 Delegates

Delegate airport transfers, hotel-to-venue shuttles, on-ground coordination and a single GST invoice — for conferences, corporate summits and training programmes across Guwahati.

MICE Transport

Conference Logistics —
From 10 to 500 Delegates

Palanquin Ecotales handles the ground transport layer for conferences, corporate summits, training programmes and seminars across Guwahati and Assam. Airport pickups, hotel-to-venue shuttles, delegate movement between sessions — coordinated through one point of contact, with an on-ground coordinator for larger events.

✈️
Airport Arrival & Departure
Scheduled arrivals met by name-card drivers. Return transfers timed to flights. No delegate left waiting.
🔄
Hotel-to-Venue Shuttles
Timed shuttle runs between hotels and the conference venue — for morning arrivals, lunch breaks and end-of-day. Multiple vehicles running in parallel for large groups.
📋
Digital Duty Slips
Every delegate transfer tracked digitally — useful for expense reimbursement, attendance records and post-event reporting.
📞
On-Ground Coordinator
For events of 30+ delegates, we deploy a dedicated on-ground coordinator to manage real-time vehicle dispatch, timing and changes.
🚐
Multi-Vehicle Deployment
We draw on our own fleet and our 100+ vendor network to scale for large events — same quality standards across all vehicles.
🧾
Single Consolidated Invoice
All vehicles, all drivers, all trips in one invoice at event end — GST-compliant and itemised by vehicle or by delegate group on request.
How We Plan It

From Brief to Execution

01
Tell us the event
WhatsApp us your event dates, venue, delegate count and key transfer requirements. We ask the right questions.
02
Transport plan in 4 hours
We send a transport proposal — vehicle types, quantities, shuttle schedule and coordinator deployment for your approval.
03
On-ground execution
Our team handles all movement on event day. You focus on the conference — we handle every vehicle, every transfer.
04
Single invoice
One consolidated GST invoice after the event — no per-vehicle billing headaches, no chasing multiple vendors.
Vehicles for Conferences

Right-Sized for
Every Delegate Group

4 Seats
Swift Dzire / Kia Carens
Individual delegate transfers, VIP pickups and small group movements within the city.
Enquire on WhatsApp →
7 Seats
Innova Crysta / HyCross
Small delegate groups, speaker pickups and VIP transfers — our most-used vehicle for conference logistics.
Enquire on WhatsApp →
13–26 Seats
Force Traveller / Urbania
Batch delegate transfers from airport or hotel. Parallel runs for 30–100 delegates.
Enquire on WhatsApp →
22 Seats
SML LX Mini Bus
Mid-sized groups — ideal for training programmes and smaller summit delegate batches.
Enquire on WhatsApp →
40 Seats
Eicher / Tata Ultra Coach
Large delegate batches from airport or for city-to-venue runs. Pushback AC for comfort.
Enquire on WhatsApp →
Luxury
Audi A6 / Q7
For keynote speakers, chief guests and senior delegates where presentation is part of the experience.
Enquire on WhatsApp →
WhatsApp Us See Event Transportation →
Always a Person. Never a Bot.
A real team member responds — every time you contact us.

No bots, no IVR, no ticket systems. WhatsApp +91 600 37 47 123 or call — 24 hours a day, 7 days a week.

⚡ Individual bookings confirmed within 30 minutes
📋 Corporate proposals ready within 24 hours
🎤 Event transport quotes within 4 hours

Common Questions

Frequently Asked Questions

Does Palanquin Ecotales handle conference and delegate transport?

Yes. Palanquin Ecotales manages ground transport logistics for conferences ranging from 10 to 500 delegates, including airport pickups, hotel-to-venue shuttles and delegate movement between sessions.

Is an on-ground coordinator provided for large events?

Yes. For events with 30 or more delegates, Palanquin Ecotales deploys a dedicated on-ground coordinator to manage real-time vehicle dispatch and timing.

How is billing handled for conference transport?

All vehicles and trips for a conference are consolidated into a single GST-compliant invoice at the end of the event.

What vehicles are used for delegate transport?

Depending on group size, Palanquin Ecotales deploys sedans and SUVs for individual delegates, Innova Crysta/HyCross for small groups, and Force Traveller, mini buses or 40-seater coaches for larger delegate batches.